MOTOR CARAVANNERS CLUB – SOUTHWEST PENINSULA GROUP
THIRTY-FIRST ANNUAL GENERAL MEETING
WOODLANDS LEISURE PARK, TQ9 7DQ
FRIDAY 9TH OCTOBER 2026
AGM MINUTES
The Chairman, declared the meeting open, welcomed members, introduced the committee, commented no Council members were present and explained the procedure for voting by a (show of hands ‘for or against)
Secretary then convened the meeting in accordance with Club rules. Start 19:30pm
APOLOGIES
Secretary then read out the apologies as follows: Steve & Yvonne Beeny, Coryse & Kevin Sullivan, Jean & Les Hunkin, Carol & Andrew Doree, Mark & Jo Skinner, Ian & Sally Lewis, Sandy & Ian Swain. Secretary expressed the wish of Barbara Noble to be remembered to the members that knew her as the previous SWP Secretary..
MINUTES OF LAST AGM
Having been previously circulated the Chairman asked if the minutes of the last AGM could be accepted as a true record. Proposed by Dave Robertson, seconded by Bob Phillimore and Passed Unanimously
MATTERS ARISING
There were no matters arising from the previous minutes.
CHAIRPERSON’S REPORT
Chairperson, Linda Chudley, read out her report.
The report was by Proposed by Dave Shepperson, seconded by Mel Maddocks and Passed Unanimously.
SECRETARY’S REPORT
Sheila Revill read out her report. Vote not required
FINANCIAL REPORT
Having been previously circulated, the Treasurer, Nigel Bright read a short report, asked if there were any questions; None came forward. Nigel explained as a good will gesture the Committee had decided to reward the attending SWP members with a return of one nights rally fee of £26.
The report was proposed by Alan Newbery, seconded by Stuart Mosley and Passed unanimously.
RALLY OFFICE’S REPORT
Pete read out his report – Draft rally program to be distributed at the members meeting.
Vote not required
APPENDIX D – UPDATE – No updates or amendments made
Election of Group Committee
The new Committee was voted in as follows:
Chairman: Linda Chudley Proposed by Sheila Revill, Seconded by Kath Williams Passed Unanimously
Vice
Chairman: Barry Ware Proposed by Kath Williams, Seconded by Rose Bennett Passed Unanimously
Secretary: Sheila Revill Proposed by Mark Williams, Seconded by Rose Bennett Passed unanimously
Treasurer: Nigel Bright Proposed by Anne Clarke, Seconded by Mark Carmichael Passed Unanimously
Rally
Officer: Pete Gray Proposed by Caroline Haynes, Seconded by M Carmichael Passed unanimously
Rally
Officer: Marion Gray Proposed by Maria Flemming, Seconded by Caroline Haynes Passed unanimously
COMMITTEE MEMBERS:
Mike Chudley : Proposed by Caroline Haynes Seconded by Alan Newbery Passed unanimously
Trish Cornish: Proposed by Alan Newbery Seconded by Caroline Haynes Passed unanimously
Robin Empsall: Proposed by M Carmichael Seconded by Caroline Hynes Passed unanimously
Alan Newbery: Proposed by Linda Chudley Seconded by Sheila Revill Passed unanimously
.
Nigel Bright:
Websmaster. Proposed by Linda Chudley Seconded by Sheila Revill Passed unanimously
New Committee member Alan Newbery was welcomed to join the committee head table
ACCOUNTS CERTIFIER
Election of Person to Examine Accounts
Angela Lander Proposed byTreasurer Nigel Bright Seconded by Linda Chudley Passed Unanimously
Business proposals – None received.
The AGM closed at 19:55pm.
Members meeting following the SWPG AGM 9 October 2026
The Chairman (Linda Chudley) continued with the Members’ meeting following the AGM.
A member requested a printed copy of the AGM pack to be made available for next year.
- The Secretary explained the reason for not having printed packs available this year. We have 186 SWP members and in the past, there have been many wasted copies and emailing the pack for members to view on their devices help towards the environment and minimizes our club costs. However, any member is welcome to contact me and I will be happy to have a printed copy made available at the AGM meeting or posted to their home address
No more questions came forward at this time.
The 2027 preliminary rally programme was distributed, with the caveat: This is a DRAFT and all rallies are subject to change. The Rally Officers explained how difficult the negotiations with sites have been this year, all sites are dealing with rising costs and are reluctant to quote fee prices too soon.
- A discussion around members Hosting and Co-Hosting receiving Rally fees paid by the club and an incentive for hosting
- Rally Officer pointed out it depends on the amount of units attending the rally – Sites will agree a free pitch for Hosts if 20 units or more are on site.
- A member requested the item to be discussed by Committee.
Chairman thanked everyone for their input and all points are valid points. This discussion will be put towards the committee to investigate the pros & cons.
The suggestion box that was requested to be set up before the AGM, it was available, but produced no suggestions this year
Members thanked Linda and all the committee for all their hard work throughout the year and for standing for re-election.
Angela received flowers and chocolates as a thank you for Auditing this year’s accounts.
No further Members’ issues were raised and the meeting closed at 20.14pm