MOTOR CARAVANNERS CLUB – SOUTHWEST PENINSULA GROUP
TWENTY NINTH ANNUAL GENERAL MEETING
WOODLANDS LEISURE PARK, TQ9 7DQ
FRIDAY 10TH OCTOBER 2025
AGM MINUTES
The Chairman, declared the meeting open, welcomed members, introduced the committee, commented no Council members were present and explained the procedure for voting by a (show of hands ‘for or against)
There was then a one minute silence to remember Members who have passed.
Secretary then convened the meeting in accordance with Club rules. Start 19:12pm
APOLOGIES
Secretary then read out the apologies as follows: Carol & Andrew Doree, Martin & Sue, Julie & John Rowntree, Jacie Luker, Penny & Alistair Williamson, Deb & Paul Havill, Dave Shepperson & Linda Taylor, Shirley Rendall, Wendy & Paul Hudson, Mel & Pete Maddocks, Ian & Sally Lewis, Shirley Lulham, Maureen & Chris Roantree. Secretary expressed the wish of Barbara Noble to be remembered to the members that knew her as the previous SWP Secretary..
MINUTES OF LAST AGM
Having been previously circulated the Chairman asked if the minutes of the last AGM could be accepted as a true record. Proposed by Angela Lander, seconded by Marion Gray and Passed Unanimously
MATTERS ARISING
There were no matters arising from the previous minutes.
CHAIRPERSON’S REPORT
Chairperson, Linda Chudley, read out her report. Proposed by Beryl Kotze, seconded by Neil Lander and Passed Unanimously.
SECRETARY’S REPORT
Sheila Revill read out her report. Vote not required
FINANCIAL REPORT
Having been previously circulated, the Treasurer, Nigel Bright read a short report, asked if there were any questions; a member asked why the club needed a balance in the accounts and why there was two accounts. Nigel explained we needed a healthy balance to be able to pay site via Bacs transfer if site prefers. The other account is a saver’s interest account. Nigel explained as a good will gesture the Committee had decided to reward the attending SWP members with a return of one nights rally fee of £24. The report was proposed by Sandy Swain, seconded by Pete Gray and Passed unanimously.
RALLY OFFICE’S REPORT
The Secretary, explained the Rally Officer’s Mel & Pete Maddocks were abroad at the moment and after many years of doing an amazing job they had taken the hard decision to stand down. All agreed they have done a fantastic job and will be missed.
Vote not required
APPENDIX D – UPDATE – No updates or amendments made
Election of Group Committee
The new Committee was voted in as follows:
Chairman: Linda Chudley Proposed by Stuart Mosley, Seconded by Angela Lander Passed Unanimously
Vice
Chairman: Barry Ware Proposed by Linda Chudley, Seconded by Angela Lander Passed Unanimously
Secretary: Sheila Revill Proposed by Stuart Mosley, Seconded by Neil Lander Passed unanimously
Treasurer: Nigel Bright Proposed by Sheila Revill, Seconded by Bob Phillimore Passed Unanimously
Rally
Officer: Pete Gray Proposed by Mel Maddocks, Seconded by Angela Lander Passed unanimously
Rally
Officer: Marion Gray Proposed by Pete Maddocks, Seconded by Pauline Bright Passed unanimously
COMMITTEE MEMBERS:
Mike Chudley : Proposed by Sheila Revill Seconded by Pauline Bright Passed unanimously
Trish Cornish: Proposed by Linda Chudley Seconded by Beryl Kotze Passed unanimously Robin Empsall: Proposed by Nikki Ware Seconded by Linda Chudley Passed unanimously
.
Nigel Bright:
Websmaster. Proposed by Linda Chudley Seconded by Sheila Revill Passed unanimously
ACCOUNTS CERTIFIER
Election of Person to Examine Accounts
Angela Lander Proposed by Treasurer Nigel Bright Seconded by Marion Gray Passed Unanimously
Business proposals – None received.
The AGM closed at 19:36pm.
Members meeting following the SWPG AGM 10 October 2025
The Chairman (Linda Chudley) continued with the Members’ meeting following the AGM.
A lively discussion of the use of Card machine or Bacs Payments for future rallies was reviewed.
- A discussion on the possible problems with the lack of signal, Hosts having the added responsibility of charging the card reader and mobile attached to the reader and cost.
- This could cause more work for the SWP account holders to keep checking the account for Bacs payments made before the rally commences.
- Refunds and payment to sites could be problematic if not able to contact account holders.
- Majority of members support and prefer the Cash in the Envelope system.
- Members expressed a fear of club moving to Bookings for each rally if Bacs payments are considered
- Members enjoy the freedom and flexibility of a no booking system.
- Some hosts would prefer to know approximate numbers, so they can prepare in advance. A post on the SWP facebook page just before the rally was suggested – asking for members to reply with their intention to attend, this will help the hosts.
- Exceptions are for rallies with set meals or restriction on number of pitches by sites.
- New Rally Officer has been finding the majority of the site’s they have contacted prefer cash
- Chairman thanked everyone for their input and all points are valid points. This is a discussion to put towards the Committee, with a proposal to investigate the pros & cons.
A request was made to have a supply of the tokens to first time ralliers with SWP – will forward to committee to discuss and source possible plastic free options.
A request for stickers for the front windscreen to add occupants name, so fellow ralliers will get to know each other easily was suggested.
The club as a whole was thanked by one member for helping them at each rally to erect their awning.
The suggestion box that was requested last year to be set up before the AGM, was available and produced 3 suggestions
- All on the subject of the Christmas Party Rally,
- Fancy Dress night i.e Men as Woman, Woman as Man
- Dress to impress, sparkly the better
- Best Dressed Van
An idea was put forward for consideration – to have a 5 piece band to play on the Christmas Party evening for £100. – Floor agreed
Angela thanked Linda and all the committee for all their hard work throughout the year and for standing for re-election.
Angela & Cathy received flowers and a bottle of bubbly.
No further Members’ issues were raised and the meeting closed at 20.15pm
The 2026 preliminary rally programme was distributed, with the caveat: This is a DRAFT and all rallies subject are to change.